Careers

Join University Life

Serving as the nation’s first university and as Philadelphia’s largest private employer, Penn offers great potential for a career in student affairs. The Division of University Life plays a critical role in the collegiate experience at Penn. We look for mission-driven applicants who demonstrate a collaborative approach to their work, a passion for lifelong learning, and a deep love for students.  

Open Positions

All applications must be submitted through Workday@Penn, the University of Pennsylvania online application portal. Below are positions available within University Life, however information about jobs across all parts of the University can be found at Workday@Penn and can be filtered using key words. Check back often as new positions and opportunities will be opening at University Life.

Director of the Office of Student Sexual Violence Prevention and Education

Reporting to the Associate Vice Provost of University Life, the Director of the Office of Student Sexual Violence Prevention and Education (The “Director”) will be the point person for prevention and education programs for undergraduate, graduate, and professional students at the University of Pennsylvania and will establish a highly visible, campus-wide, collaborative approach to informing students about sexual harassment, sexual violence, domestic/relationship violence, and stalking. The Director will have oversight for disseminating information and resources focused on relevant state and federal laws around sexual harassment, sexual violence, domestic/relationship violence, and stalking, as well as the educating the campus community about Penn’s expectations and regulations including but not limited to the Code of Student Conduct, Sexual Violence Policy, Sexual Harassment Policy, and Policy on Consensual Sexual Relations Between Faculty and Students. The Director will act as a resource for all students (undergraduate, graduate, and professional, and other populations) and refer students to other appropriate University and community support resources.

The Director will be responsible for convening existing student violence prevention efforts and initiatives that are run by a host of campus partners. Deliver intersectional and sociocultural relevant prevention and intervention programs that serve diverse populations (e.g., LGBTQ community, staff of color, faith-based groups, and individuals with disabilities). The Director will also, work with campus partners, continuously reimagine, promote, and refine educational programming around sexual harassment, sexual violence, domestic/relationship violence, and stalking, to be administered through New Student Orientations and throughout the academic year for undergraduate, graduate, professional students, and other populations. This work will involve collaboration with colleagues and departments responsible for upholding and enforcing the University of Pennsylvania’s Sexual Violence Policy as well as partnering with student organizations to create effective educational efforts for diverse audiences and communities.

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Associate Director for Case Management and Outreach, Student Intervention Services

Student Intervention Services is the principal administrative office in the Division of University Life for responding to student emergencies and critical incidents. The Associate Director for Case Management and Outreach plays a key role in responding to student crises and collaborates with other departments to manage students in distress and other situations that may interfere with students’ ability to function in the University community. In this capacity, the Associate Director provides individual support, advocacy, and referrals to resources. The Associate Director oversees the coordination of services, convenes case conferences, and works with University offices to implement appropriate case management plans. The Associate Director is responsible for collaborating with University representatives to respond to critical incidents, helps determine a recommended course of action, and provides support to members of the community. The Associate Director for Case Management and Outreach manages the emergency grant program supported by the VPUL Access and Retention Fund and leads outreach efforts to raise awareness of SIS among students, staff, and faculty.

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Temp Administrative Coordinator, Pan-Asian American Community House

Temporary Employee – Non-Exempt

Reporting to the Director of the Pan-Asian American Community House (PAACH), the Administrative Coordinator will support the mission of PAACH to engage the community in celebration of South Asian, Southeast Asian, East Asian, Asian American, and Pacific Islander cultures. The Administrative Coordinator will play a key role in managing the daily operations of PAACH, assisting with organizing and evaluating programs, providing budget oversight, and handling departmental logistical needs.

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Associate Director for Scheduling & Events

The Associate Director of Scheduling & Events supervises the scheduling and events staff in providing all aspects of scheduling and planning for events, activities, and programs held in University Life event spaces and non-academic use of central pool classrooms.

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Part-Time Associate Director of Graphic Design

Reporting to the Director of Creative Strategy and Graphic Design within Penn University Life Division, the Associate Director of Graphic Design is responsible for the implementation and development of on-brand visual content for University Life print and digital campaigns.The Associate Director of Creative Strategy and Graphic Design will develop a deep understanding of the relationship between the University and Divisional brand guidelines. This knowledge will be the foundation which will inform creative strategy from initial concept to final designs that optimize the user experience. The ideal candidate will provide tutorials and templates for student interns, staff, and other campus colleagues to use for successful promotional campaigns.They will assist the Director of Creative Strategy and Graphic Design to find opportunities to improve design systems, address user needs, and ideate better user experiences.

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Financial Administrative Coordinator

Under limited supervision, the Financial Administrative Coordinator will perform financial and budget management duties for the Financial Services Center (FSC). This includes utilizing Ben Financials and other university systems to facilitate purchases, reimbursements, budget reconciliation and transfer of funds. The FSC supports 240+ undergraduate student organizations, undergraduate and graduate student government, several funding boards, and two (2) University Life departments, shared among the staff of five. Communicate University and student government policies and procedures to students and departmental staff and ensure the integrity of financial transactions performed within the department. The Financial Administrative Coordinator will also report to the Business Administrator C. This position is expected to be hybrid with a minimum of three (3) days in the office.

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Associate Director, LGBT Center

The Associate Director of the Lesbian Gay Bisexual Transgender Center works with graduate and professional students one-on-one and advises the Center’s affiliated graduate and professional student groups. They will be a centralized transition and resource coordinator for the transgender/nonbinary community, be a campus confidential resource, run the peer Mentor Program, supervise a part time employee, represent the Center as needed, and manage all aspects of the Center’s website, social media, and technology.

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Case Manager for Integrated Care, Weingarten Center

The Weingarten Center, under the division of University Life, serves students in several ways through Academic Support and Disability Services. The Center works with students in all 12 schools with the mission of being part of students’ academic journeys. Academic Support offers an array of services from individual consultations with students who want to strengthen their study strategies to tutoring options focused on strengthening content learning. Disability Services works with students with disabilities to ensure access to services and facilities by providing reasonable accommodations in accordance with the Americans with Disabilities Act. The Weingarten Center collaborates with Penn staff and faculty to create programs and opportunities that enhance the student learning experience. The Case Manager for Integrated Care symbolizes the Weingarten Center’s mission of accompanying students along their Penn journey. The incumbent meets with students who have been referred to the Center, or have inquired about assistance from the Weingarten Center, but are not sure where to begin the process. The incumbent serves in an intake capacity, gathering information from the student to direct the student to appropriate University services.

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Associate Vice Provost for University Life (Diversity, Equity, Inclusion & Belonging)

Reporting to the Vice Provost for University Life, the Associate Vice Provost for University Life (AVP) is a member of the Penn University Life senior leadership team. The AVP is charged with leading and advancing diversity, equity, inclusion, and belonging priorities in service of the student experience at the University of Pennsylvania. The AVP is responsible for implementing an inclusive and integrated strategic plan for championing an inclusive campus community alongside campus partners.

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Associate Director, Pan-Asian American Community House

The Associate Director assists students and student organizations in scheduling and implementing programs in the Pan-Asian American Community House (PAACH) and in other University spaces. The Associate Director provides support and advocacy on behalf of Asian American and Pacific Islander students and student organizations as well as other individual students and organizations interested in using the services of the center. The Associate Director works with the Director to nurture cross-campus collaborations and other student/community outreach programs. The Associate Director is responsible for the planning, implementation and effectiveness of the Center’s programming efforts. The Associate Director must have the ability to work a flexible schedule which will typically include some evenings and weekends.

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Organizational Structure

The Division of University Life supports 25,000 undergraduate, graduate, and professional students through its 17 departments located across campus. Our division is the hub for academic and career support, student involvement and leadership development, and culturally based community engagement. We work very closely with institution’s other student-facing departments to ensure students feel a sense of belonging during Penn journeys.

Meet the departments that make up Penn University Life

Vice Provost for
University Life

Dr. Mamta Motwani Accapadi

Executive
Assistant

Christine Brown-Lawrence

University Life Working Groups

Cross-collaboration is a key element of the work we do at University Life and highly encouraged amongst our departments and campus partners. This provides many of our colleagues with opportunities to engage in various areas of student affairs, strengthening their skillsets and enhancing their personal areas of expertise.

One key initiative for interdisciplinary work is through the University Life Working Groups. These ad-hoc committees bring together interested colleagues to creatively approach the division’s strategic priorities. New staff are encouraged to familiarize themselves with our working groups and learn more about joining one that fits your areas of interest or provide you with an opportunity for higher learning.

New Employees

As Philadelphia’s largest employer, Penn is a diverse, inclusive learning community at the forefront of groundbreaking research and academic achievements. Our student population is exceptionally bright and committed to local and global change. When you join University Life, you are joining the greater Penn professional community.

 

Welcome to Penn University Life, I am so glad you are here. As Vice Provost, I am honored to work alongside some of the most brilliant and passionate student affairs professionals in higher education. As one of the largest Ivy League institutions, our division has the privilege of caring for over 24,000 students across 12 undergraduate, graduate, and professional schools. Regardless of their academic pursuits, every work touches every student both directly and through partnerships with our colleagues across the institutional. You will find University Life to be a highly collaborative, mission-driven organization. Your professional growth is equally important as the work you do to support students. I encourage you to explore all that Penn has to offer and look forward to learning from you and the wisdom you bring to our team.

Employee Resources

Employees are encouraged to visit the links below for additional resources provided by campus and community partners. Your manager, team, and onboarding buddy can also be valuable resources as you navigate the start of your University Life journey.

Onboarding Buddy Program

The goal of University Life’s Buddy Program is to grow a new hire’s circle of colleagues early into their tenure at Penn. Within the first weeks of your new role, you will be contacted by email by your assigned Onboarding Buddy so you can schedule a time to meet over coffee or lunch. Our aim is to provide you with a point of contact outside of your day-to-day team that will help you navigate the student affairs community at Penn and give insight into our division by:

  • Scheduling a (complimentary) lunch date
  • Providing context on culture and campus norms
  • Serving as a connector with colleagues across the institution
  • Answering your questions, like where to get a cup of coffee on campus
  • Sharing opportunities and resources such as notable upcoming programs or recommended list-servs for you to join

Campus Tours

Did you know the University of Pennsylvania campus is a designated arboretum? Learn interesting facts and familiarize yourself with campus beyond Locust Walk on a tour! All employees, not just those who are new, are encouraged to join these tours as a wellness break and community builder. Tours offer you an opportunity to socialize with colleagues while learning about campus beyond the buildings that make up University Life.

Contact Andrea Alhadari Patton for details on the next University Life campus tour.