In-Person Event Request Form
Student group-initiated in-person events are suspended during Reading Days and Finals.
The form will reopen for submissions on May 11.
Beginning February 1, 2021 Penn undergraduate, graduate, and professional student organizations may submit requests for in-person meetings, rehearsals, and/or events (“events”) which the group hopes to hold this semester, indoors or outdoors.
- Student organizations must make a compelling case why the activity cannot take place virtually.
- Groups proceeding with unapproved in-person events risk referral to the Campus Compact Review Panel.
- Each request will be sorted into one of three tiers based on the nature and complexity of the proposed event.
- Requests may be denied for myriad reasons. Approved events are not guaranteed and may be canceled if public health guidance necessitates.
- Activities should be held outdoors to the extent possible.
- All events require periodic supervision by University faculty/staff or Public Health Ambassador.
- Requests for events held off-campus must also include a University faculty/staff chaperone who will be present for the entirety of the event.
- Participant name, email, Penncard # and time of participation must be recorded in the event it is needed for contact tracing.
- Groups must check Open Passes for all attendees. Only those with Green Passes may participate. No exceptions.
Note: In-person events with students proposed by faculty or staff will be reviewed by the appropriate school or center.
Tier 1 Events
- Tier 1 requests support a virtual activity.
- Example: A grab-and-go, where students meet at a designated space, indoors or outdoors, to pick up individually packaged materials (craft projects, goodie bags, apparel) for use in a Zoom event.
- Tier 1 requests will be quickly evaluated.
Tier 2 Events
- Tier 2 requests must demonstrate a compelling reason to be held in person, indoors or outdoors.
- Examples: Religious ceremonies, in-person medical training, or campus filming.
- Tier 2 requests require additional review and groups should expect a slight delay in response.
Tier 3 Events
- Tier 3 requests are for complex or major events potentially including a large number of students indoors or outdoors.
- Examples: Modified class or University tradition, community engagement activity.
- Tier 3 requests will be thoroughly reviewed, necessitating the longest evaluation time.
Find the support resources you need on and around Penn’s campus!
The Quiet Period: What Is it? What Can I Do?
The “Quiet Period” will last from January move-in until February 1, 2021. This is a time for students to focus on COVID-19 testing and keeping the community safe and healthy. Students may engage in only limited, essential movement. After the Quiet Period, if the Philadelphia Department of Public Health and Penn Community positivity rates allow, campus facilities will begin to reopen for student access.
College Houses: During the Quiet Period, essential spaces such as bathrooms and laundry rooms will remain open. Large, open spaces – such as rooftop lounges, living rooms, courtyards, mezzanines, and some large study spaces will remain open for individual studying during the Quiet Period. Computer labs, lockable lounges, and tech spaces will be closed during the Quiet Period.
Allowable Quiet Period activities for undergraduate students living on campus, in College Houses, includes:
- Continuing research, lab, or clinical activities as approved by schools.
- Engaging in outdoor exercise or recreation – wearing masks, the physical distance of at least 6 feet.
- Spending time outdoors on campus – wearing masks, keeping a physical distance of at least 6 feet – with no more than 10 students who live in College Houses.
- Accessing grab-and-go dining from designated Penn Dining facilities while wearing masks and keeping a physical distance of at least 6 feet.
- Ordering contactless food delivery directly to residential buildings while wearing masks and keeping a physical distance of at least 6 feet.
- Going to University COVID-19 testing sites.
- Receiving care and support from Wellness Services.
- Working on roommate/suitemate agreement, pod agreements, and quarantine plans in case of exposure.
Undergraduate students living off-campus, in private residences, may participate in the same above allowable activities – as long as off-campus students restrict activities to those they live with off-campus.
Regardless of whether students live on campus in College Houses or off-campus in a private residence, gathering indoors with people outside of those you live with is strictly prohibited by the Philadelphia Department of Public Health. This includes seeing intimate partners if they do not live together. Check here for updates.
What is a Pod?
A “Pod” is a small and consistent group of students who associate with each other based on agreed upon, shared practices. Pods must be used in conjunction with other primary prevention strategies (masking, hand-washing, physical distancing) to reduce the spread of COVID-19 in the community while maintaining social connection.
The safest Pod is within a household—those who share a kitchen and/or bathroom. Because household sizes vary so much across the student population, a maximum pod number cannot adequately be defined; however, the smaller the pod, the better.
A pod should agree to the following:
- Maintain a 6-foot physical distance from any individuals not in the pod, and to wear face coverings when interacting with others and when physical distance cannot be maintained.
- Wear face coverings in all indoor spaces other than those where permission to go without a face covering has been explicitly given (for example, student rooms and pod lounges).
- Continue to practice recommended hand hygiene and avoid sharing utensils and drinks with anyone, including members of the pod.
- Have open and honest conversations about activities, behaviors, and expectations of one another.
A pod demonstrates the shared responsibility for one another’s safety and the safety of the greater Penn community, and also holds all members accountable for their behaviors and activities.
Class of 2024
College Houses & Dining
To contact Dining: email@example.com
Detailed online resources include:
Tutoring & Academic Support
The Weingarten Center is Penn’s hub of academic supports, tutoring, and disabilities accommodations. While the physical office is closed, staff are reachable by phone (215-573-9235) and all students can make appointments online using the MyWLRC portal.
Learning Resources academic supports include 1:1 study strategies, time management, and writing assistance. Popular workshop topics include Mastering the Ivy League, Academics Plus (for international students), and Resources for Online Learning. Students also can get help with exam prep.