Skip to main content Jump to main navigation Search content

In-Person Event Request Form

Student group-initiated in-person events are suspended during Reading Days and Finals.

The form will reopen for submissions on May 11.

Beginning February 1, 2021 Penn undergraduate, graduate, and professional student organizations may submit requests for in-person meetings, rehearsals, and/or events (“events”) which the group hopes to hold this semester, indoors or outdoors.

  • Student organizations must make a compelling case why the activity cannot take place virtually.
  • Groups proceeding with unapproved in-person events risk referral to the Campus Compact Review Panel.
  • Each request will be sorted into one of three tiers based on the nature and complexity of the proposed event.   
  • Requests may be denied for myriad reasons. Approved events are not guaranteed and may be canceled if public health guidance necessitates.
  • Activities should be held outdoors to the extent possible.
  • All events require periodic supervision by University faculty/staff or Public Health Ambassador.
  • Requests for events held off-campus must also include a University faculty/staff chaperone who will be present for the entirety of the event.
  • Participant name, email, Penncard # and time of participation must be recorded in the event it is needed for contact tracing.
  • Groups must check Open Passes for all attendees. Only those with Green Passes may participate. No exceptions.

Note: In-person events with students proposed by faculty or staff will be reviewed by the appropriate school or center. 

Tier 1 Events

  • Tier 1 requests support a virtual activity. 
  • Example: A grab-and-go, where students meet at a designated space, indoors or outdoors, to pick up individually packaged materials (craft projects, goodie bags, apparel) for use in a Zoom event. 
  • Tier 1 requests will be quickly evaluated.  

Tier 2 Events

  • Tier 2 requests must demonstrate a compelling reason to be held in person, indoors or outdoors. 
  • Examples: Religious ceremonies, in-person medical training, or campus filming. 
  • Tier 2 requests require additional review and groups should expect a slight delay in response.

Tier 3 Events

  • Tier 3 requests are for complex or major events potentially including a large number of students indoors or outdoors. 
  • Examples: Modified class or University tradition, community engagement activity. 
  • Tier 3 requests will be thoroughly reviewed, necessitating the longest evaluation time.